Frequently Asked Questions
Short answer: we needed time to get the funds raised and allocated before the event
There are several reasons we needed to manage the fundraising this way. Partly because of the need to use Kickstarter at all. Last year we were very fortunate to fund very early in the campaign (In 25 hours – but who’s counting ?) but there is a 3-week or so waiting period between when the campaign ended and when the funds are transferred. Last year we did the KS much closer to the event, but because of the waiting period we barely got the funds in time to spend them before the event.
This year we wanted to do the KS earlier, but we were then running to conflicts of running the campaign during either Origins or GenCon which we thought would limit participation, so we needed to move the KS to before either of those.
Also, the Dayton Convention Center is costing us more than 80% of what our minimum goal is. WE also have to put down a substantial portion of that as a deposit. We have no starting funds so that is going on a credit card. The sooner we can get the funds and pay back that deposit, the less interest charges we will pay and ultimately save money.
Our goal for this year is to take any ‘profit’ and use it to pay for the venue or at least the deposit if possible and then sell badges directly through our website for AcadeCon 2017.Last updated:
Once the campaign ends, we will send out backer surveys and other information, including a schedule of all games and events when those are finalized with GMs.
We'll give everyone a few days to look at the schedule, ask questions, and plan things out. Then, we will have everyone send in their registration requests via email. We will open registration at a specific time and handle all requests on a first come, first served basis.
VIPs will get in on this early.
So basically, you email the games you want to play ranked in order from most to least. After all the emails come in, we'll go through the inbox in order by time received and fill the available spots at the games and tables.
We will also have registration available on-site if not all the spots are filled.
Hopefully next year, we'll have an easier way to make this happen.Last updated:
Please make use of The RPG Academy forums to discuss all this and more with all of our guests! http://therpgacademy.com/forum/acadecon/Last updated:
The short answer is...sort of.
We are honestly trying to avoid this for logistical purposes. Doing so requires us to edit the number of available tickets, as well as deal with registering multiple guests under one backer survey/email. It's not impossible, but we have a lot on our plate as it is. All this editing gets messy and we are not strangers to mistakes. As we are still new to this official con thing, we want this to go smoothly. In the future, we hope to have other ways of purchasing badges and it will be much easier.
If you can manage it, please buy badges under individual Kickstarter accounts. But if that's not possible for any reason, don't hesitate to contact us. On a case-by-case basis, we will do our best to accommodate your needs.Last updated:
We have a block of rooms reserved at the Crown Plaza hotel in Dayton (which is connected to the convention center), but making reservations is your responsibility, as is all travel cost.
Hopefully in the future we will be able to do this differently, but not this year. If you make a reservation at the hotel, say that you are booking for AcadeCon to get one of our rooms. There is a modest discount for our event.
Call 877-834-3613 for reservations. And feel free to look for other hotels in the area. By no means are you required to stay in the Crown Plaza.Last updated:
November 11th, 12th and 13th 2016Last updated:
If you attended AcadeCon 2015, you already know. If this is your first time, just wait and find out...we promise that you'll enjoy it.Last updated:
We understand that life happens and plans might change. We will do our best to work with you if something comes up.
For a refund, you'll need to contact us by email or Kickstarter message BEFORE November 1st. That means October 31st is the last day to get a refund.
We will refund your ticket cost, less a 20% processing fee. Depending on what works best for you, we'll most likely send your funds via PayPal.Last updated:
Unless you pledge for the Mobile swag bag – nothing. Everything else will be available for pick up when you arrive and check in (official check in will begin at noon on Friday, November 11th ).
If you donated at the mobile swag bag level we will mail you (US Only) all the items in the swag bag, but this will not happen until AFTER the con. So likely you won’t see this until December or early January 2017.
The official convention program will be sent out via email or through a Kickstarter update before the con starts. It will be your responsibility to print that out at home and bring it with you.Last updated:
Nope! Get a badge and you can register for any scheduled events and games that occur. We will release the schedule once we get everything settled after the campaign ends. Registration boils down to first come, first served. But VIPs get early registration.Last updated:
Nope! If you back us at the GM level, you will get your 3 day badge included at a discount! (and if all the GM badges are gone but you still want to run a game, just let us know)Last updated:
The table toppers will be on every game table with your logo/art featured prominently. We did get feedback about this level from last year and have made a few adjustments. The table toppers will not be standing up this year (they kept falling over and often were removed by the players) but instead laid flat and affixed with your logo and a table number on it . Anyone who sits at the table will see your logo and know you helped support our show.Last updated:
We favor tabletop RPGs at the Academy, but love everything from board games to card games to tactical minis. It will be up to the GMs to pick what to run. But we will send out a survey to gauge interest and proved our GMs with suggestions and requests.
And don't forget that there will be plenty of free time for gaming between and after scheduled sessions. We will have access to the rooms we’ve reserved 24 hours a day during the convention, after-hours gaming is always an option. And feel free to set up games with friends (old or new) at your hotels as well.Last updated:
There will be NO food sold on site and no food or drink is allowed on site. The lodge was very lenient about this last year but we’ve already been told several times that the Dayton Convention Center’s food policy is very strict and guests will be asked to take food outside or asked to leave if they do not comply. As with all DCC policies, as an AcadeCon guest you are required to follow them and failure to do so may result in your AcadeCon badge being revoked without a refund.
Having said that, since we are in civilization, one of the benefits is that there are several bars/restaurants in walking distance (of course, being in Ohio in November means that walking distance depends on weather) and there is a lounge in the attached hotel.
If the weather cooperates we are also going to try and have one or more food trucks available during the lunch/dinner breaks.Last updated:
One of the areas we got the most critical feedback on last year was the scheduling and handling of the virtual tables. In addition to being difficult to schedule there were also issues with how many seats were left with some backers donating for multiple seats at multiple tables. This is our attempt at addressing all those concerns. This is one of the reasons that we are looking forward to moving away from the Kickstarter format in future years.Last updated:
How clever of you to notice! We were trying to avoid this and have everyone that obtains a badge to pledge from a separate account. However, it was more convenient for a few people to obtain multiple badges with one pledge. To accommodate this, we had to lower the number of available tickets to compensate. It's not an ideal solution, but it works.Last updated:
This is a promotional program organized by DoubleExposure. The company is going to send us approximately 25 brand new board games just a few weeks prior to our event (they will most likely be new releases, but there is no guarantee. The games that will be provided are dependent on who has partnered with DoubleExposure for this promotion.). During the event we will have a designated area for anyone to walk up and demo these games. For each game you play of a particular game you will get a ticket (so play game A three times and get three tickets) that will give you the opportunity to win that copy of the game (so the same copy you played not a new-in-box copy) on the last day of the event.
We will be drawing for these prizes on Sunday around mid-day, so if you are not going to be onsite on Sunday (the 13th) then you are not eligible to win (you have to be able to take the game with you – we can’t mail it after the fact).Last updated:
VIP tickets are $75 each, which is almost double the normal cost. The main benefit of getting a VIP badge is that you get to register for games earlier than non VIPs. One of the benefits of our smaller size is that our convention is more accessible and many of our special guests will be running very high-demand games. While there are still no guarantees, the best way to ensure you get into the games you want is to be a VIP.
In addition, we are planning a pre-con get together at the Crown Plaza Hotel on Thursday night (10th) for open gaming with The RPG Academy Faculty, many of our special guests and network members. VIPs will also be invited to this event. So if you are coming in on Thursday you’ll truly get a VIP experience the night before.
Depending on our ultimate funding level we hope to be able to provide some other extra perks to our VIPs but for now, consider the VIP badge as a way to help us out and get to register early.Last updated:
Yes! We have partnered with a local game and comic store called Bell, Book and Comic to be on site the whole 3 days with loads of merchandise for our guests to buy. In addition we have several smaller, independent, and speciality vendors who will be there selling things like 3D terrain pieces, custom dice bags and more.Last updated:
We have a vendor pledge level that starts at $35. With a $35 pledge you will be given a 3-day vendor badge (not eligible to register for official games) as well as a 2x6 table blocked off for your wares. You are responsible for processing payments for sales as well as bringing any equipment that you need. You are also responsible for the security of your own inventory. The DCC and The RPG Academy will not be responsible for your products and supplies. Other than the backer pledge level, you will not owe anything else to us or the venue.
If you need more space or extra badges please contact us and we will determine an appropriate cost for your needs and you can adjust your vendor pledge to match. For example if you need 2 vendor badges that would be $50. If you need two tables and two badges that would be $75.Last updated:
The room is going to be divided into areas. There will be the board game library open play area (assuming we get to that $15k level), RPG play, and organized play areas. Within each of those areas every table will be numbered (that’s where the table toppers come in). Each game you are registered for will have a table designation. So a home brew D&D 5e game might be at RPG – 6 which would be table 6 in the open RPG area. Organized play might be at OP-RPG-6 so table 6 in the organized play area. If a game needs to be scheduled, it will have a table number to make it easier to find. Our Faculty members will be on site to assist you as needed.Last updated:
Having the You Too Can Cthulhu games in the cabin was awesome, where are their games going to be this year?
For us, one of the biggest drawbacks to moving from the lodge was the effect it would have on the YTCC group. Their games were a big hit last year and the cabin play area was a big factor of their success. Unfortunately, that just can’t happen this year. We did the best we could and we added a second side room that will be used by the YTCC group for their games. They will be able to set that room up as best they can to provide their exceptional games.Last updated:
Yes. We have a zero tolerance policy on harassment of any kind. If an attendee feels uncomfortable for any reason, there will be DCC security on site as well as members of The Faculty that can assist you. If an attendee is observed violating our policy it will be grounds for revoking their badge (without a refund) and them being evicted from the event.
While we do not have a cosplay contest organized , cosplay is welcome and “cosplay is not consent” is part of our harassment policy.Last updated:
AcadeCon's welcome ceremony starts November 11 at noon. Gaming will start immediately after and run straight through until November 13 at 6 PM. The reserved rooms are available 24 hours a day. The official event schedule will be released after the Kickstarter campaign ends and GMs have had a chance to submit their games.Last updated:
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