Production Project Summary
Free public performances
First Minnesota is a true story drama presented in a musical theatre format. It is the story of the famous charge of the First Minnesota regiment, who sacrificed most of their troops to help turn the tide at the battle of Gettysburg. 262 Minnesotans made a charge to the death against 1,600 confederate soldiers in order to gain five precious minutes needed for the union cannons to get into their positions and hold onto the higher ground. 215 became casualties, more than 80% of the regiment, which was the highest loss in military history. The play continues with the famous “Pickett’s charge”, where 15,000 southern soldiers marched upon the northern troops and an additional 23 Minnesotans lost their lives.
The audience will not be charged to see this production; it will be free to the public. The historic an
educational value of the play will be immense. The
public will view this production at 5 public park stages, a historic professional theater, a historic courthouse ballroom, and several college stage venues. The viewing public will take pride and be enriched because of their awareness of
the courageous First Minnesota story.
This is an emotional, dramatic, entertaining musical play, providing a history filled experience. It will memorialize an important
chapter in United States history while honoring the role that Minnesotan's played
in the American Civil War.
play has already been written, composed and researched over a three-year
span. A multi-track demo
of the music has been recorded. Other production considerations such as
props, costumes and setting materials have been listed and sketched out. Schedules, budgets and staffing have been compiled. So as you can see
much of the work has already been completed, which leaves you to simply sponsor
this endeavor. Now, it is time to share the
story with the public on the 150th anniversary of the First
Minnesota's charge to the death at Gettysburg. A video and audio recording of the production will be
created to insure the enduring value and will preserve the story. Funding will go toward financing the cost of costumes, props, rental and permits of the performance spaces, show and audience insurance, leasing the wireless microphone system and the publicity ads in newspapers. The cast, artistic staff and crew will all receive a small stipend to basically cover gasoline costs for all the rehearsals and show destinations. a detailed outline of the budget is included below.
This is an emotional and
powerful story, with music and lyrics intertwined with the action.
Beyond the historical facts of that battle, the play covers the
wants, desires, dreams, and daily living of the soldiers. The issues of North vs South are further explored with the
introduction of the “rebel” character.
And, the format of the production is occasionally presented in split
scenes on stage, creatively merging the lives of the women back home with the
lives of the soldiers on the field.
This production is also peppered with tender, pensive, and at times
humorous moments with some scenes done in a flashback format. The cast is
8 men and 3 women (double casting). The orchestra is 7 instruments of back-up music on a CD. (Some of the song excerpts are in the background of the Kickstarter video.) All the staging is simplistic, stylistically suggestive and creative. But most of all, this is
a piece of theatre with Heart! It
is sure to move any audience with its energy, creative staging, mesmerizing
music, and sheer power of the true story, which was created over a century ago
by the soldiers of the First Minnesota.
The proposed time
frame for presenting this production will be during July 2013. The charge at Gettysburg occurred on July 2nd1863 and the 150th
anniversary of this heroic act will be in July 2013.
All play performances will be free to the public.
All proposed budgets are modest and minimal to help ensure this mission is viable, financially equitable, reasonable, affordable, fair to the artists and fair to the Kickstarter supporters. All total amounts have been researched, confirmed, and reserved. It is a realistic but stripped down bare bones budget. I believe this tight budget will increase the likelihood of achieving our financial goal of $18,700. This will be possible, thanks to you, and all kickstarter donors.
Park Permits for performances (5 park stages)---$695.00
Stage Rental for performance (5 indoor venues)---$1,740.00
Public Performance Insurance (10 shows)---$1,500.00
$110.00 for each show. $400.00 for 11 actors, all shows
Wireless Microphone Sound System Rental:---$2,400.00
For one week of tech and three weeks run (10 shows).
P.R. 3X5 newspaper ads ---$2,265.00
(1 large metropolitan newspaper, $1680. 5 small community papers, $585)
Printing & Mailing ---$1,200.00
Play programs, post cards, survey cards, flyers/mailers, certificates, postage.
Designer, Technical Director ---$800.00
Carpenter, Set & Props builder, Show Set up & Run.
(Materials to build and found items purchased) Home: 1 window & curtain, lamp, chair and table for Mother/fiancée’. School: maps, 9 chairs, 2 window and curtains. ½ decayed whiskey barrel. 3 rocks (1 weight barring, large). 2 logs. 1 stump. Broken fence fragment. 2 earth mounds. Tumbleweeds and brush units.
(Materials to build and found items purchased) 7 musket guns. 7 haversacks. 7 canteens. 1 sword. Books and pens. Candles. 2 flags (MN, US). Cloth pieces (water, school, robes, etc.). 12 apples. 2 handkerchiefs.
Costume Designer, Builder ---$500.00
(Materials for building and found items purchased.) 6 soldiers -(standard: boots, pants, shirts, jackets, hats, straps & belts). General Hancock -(Full uniform, including high boots and long coat). Rebel –(standard soldier) Colvil, soldier -(full Colonel uniform, and standard fill-in the soldier) Reverend. Schoolteacher. 2 Schoolgirls. 6 Schoolboy overlays. 1 full Schoolboy. Mother. Fiancé. Sister.
11 actors ---$3,300.00
(Per actor = $300.00 (stipend) gas. $150.00 each for 14-three hour rehearsals; 42 hours. And 4 Q to Q, final tech & dress rehearsals; 10 hours. $150.00 each for 10 shows. $15.00 each per show.)
Assistant Director, Stage Manager ---$500.00
Show set up & run ($300.00 for work process, $200.00 for the 10 shows)
Video Documentation ---$30.00
Digital video tape.
Kickstarter 5% Fee ---$935.00
Amazon payments 5% Fee ---$935,00
Grand Total: $18,700.00
I want to be sure we reach our funding goal. Therefore, I have set the budget at a modest but realistic cost level. To keep production costs to a minimum, I am donating all my time and energy to the project. I am “doing” free, not budgeting for or charging for:
Music Director ---$0
P.A. equipment (amp, speakers, mixer) ---$0
Video camera ---$0
Portable MR-8 recording gear ---$0
Production Coordinator ---$0
If we get extra funding:
If we go above our financial goal, 3 indoor and 2 outdoor performance venues are also on hold currently and we will expand the production for those shows and increase the ads and newspaper coverage. After that, all costumes, props, set pieces would be improved upon. If we go beyond that, fancier inserts and higher quality discs will be produced for the soundtrack CDs and performance DVDs. Beyond that, extra stipends would be made available for the hard-working cast and crew. Beyond that, some of the rewards would be beefed up for the kickstarter donors. And, it would be nice to have a 5 to 7 member pit orchestra become a reality, if the kick starter donors put the budget way over the top.
All proposed budgets are modest and minimal to help ensure this mission is viable, financially equitable, reasonable, affordable, fair to the artists and fair to the Kickstarter supporters. All total amounts have been researched, confirmed, and reserved. It is a realistic but stripped down bare bones budget.
(The grand total amount is $18,700.00)
(The amount needed for all show expenditures is: $16,830.00)
(The amount needed for kickstarter and Amazon fees is $1,870.00)
actors (8 male, 3 female)
Double casting 15 character roles.
Director/Music Director, Project Coordinator
Director/Stage Manager, PR asst.
Director, Carpenter, Set up & run.
Production Work Plan and
The scope of the work plan and timetable from initial
meetings and rehearsals to performances are flexible except for the final
2012- Secure all venue payments
and permits; colleges, parks, pro theatres. Finalize the performance date
commitments. Make payments for all
2013- Continue with final payments and permits. Reconfirm dates with all
10 performance spaces. Interviewing for staff positions begins. Preparation
for auditions. (Callboard PR notices
*Staffing process completed:
director, PR asst.
*Finalization of all staff planning.
*Staff work process begins.
*Directorial concepts established.
*Costume requirements and
*Set-prop requirements and
*Scheduling and PR
*Music score fully transcribed.
**Auditions for actors begins. Call backs, Casting, finalize commitments.
2013- Full company
meeting: Production concept and
entire schedule laid out. Read
through of the script. Sheet music
and backup orchestra music CDs distributed. Costume measurements taken. Contact information shared.
2013- Rehearsals begin: Twice weekly, alternating acting and
music rehearsals. During the four
weeks of April, four acting rehearsals and four music rehearsals. (Total- 8). Technical, building and costuming process ongoing.
Rehearsals: Twice-weekly, one week with one acting
and one music rehearsal. Two weeks
with four combined music and
acting rehearsals. (Total- 6) All PR work established and news ads submitted and paid for.
June 2013- Dress rehearsals and final tech/dress rehearsals. With Q-to-Q rehearsal, two dress tech
rehearsals, and one final run-through. (Total- 4) 18
(July 2-21) Productions of the play are presented
and performed: 2 large city park
stages in Minneapolis, 3 large city park stages in St. Paul. 3 Indoor theatres in Minneapolis, 2 indoor theatres in
2013- Evaluation of the
production, compilation of audience surveys, completion of video and audio
recordings. Final mailing of all Kickstarter reward items. Documentation
of budget, final report .