This project will only be funded if it reaches its goal by Mon, March 11 2019 2:56 AM UTC +00:00.
It has been almost 25 years since email became mainstream. But the way people interact with email has not changed. The tools have not changed. At the same time the number of daily emails keep increasing because it has become essential.
As essential part of work, it is causing disruptions at work with frequent checking of email and urge to immediately respond or read. It has become the reason for stress, anxiety with the result of low productivity.
The root of the problem is not overload, but the lack of proper tools to manage emails properly.
Everybody understands this. Many experts have suggested various methods for proper use of emails. They tell us that we follow some rules and disciplines and change our own behavior for management of emails.
Unfortunately, people cannot change their behavior or enforce discipline when the email apps do not have the right tools.
Before we can suggest any solution, we must first understand how people use email.
How People Use Email?
First and foremost, email is an almost instant way of communication. What happens after somebody receives an email.
Users see the email the order they are received and use them in the order they are received. The clients also provide flags, rules and filters to direct emails to other folders or tag them or add some importance or sort and search them to manage emails. This system works only when the users receive a few emails a day and the users only use to send or receive messages without having to go back and work them later on.
1. In most of the time, there is an expectation of response or action. This means it is an implicit to-do list.
2. It has replaced paper letter that means record-keeping for some.
3. Just like paper junk mail, some of them have to be thrown away or ignored.
4. Some of them are for information without expectation of response that can be read later.
5. Once some of them are acted upon, they need to be put away and out of sight.
6. Moreover, email apps on the mobile devices are copies of their cousins on the Desktop or the Web. In a small screen and on the go, the interface and tools do not make sense.
7. There is no way only to see all your relevant emails that you have to work on or current and recent emails that need your attention. What you see instead is all the emails that came in date order mostly unless you deleted or moved them. It is worse in mobile apps as you need to scroll to get to the one you want.
If we say that these are the main usage pattern, where are the tools to manage email this way? Importantly, none of the existing apps also do not have the tools for effective use.
Finally, we have an app that gives the tools that will help manage and enforce rules and discipline.
This is where the “I do mail” app comes in.
“I do mail” App (Idomail):
We now introduce “I do mail” app that has all these tools for effective email management on the Web and on the mobile. We will show you these how these tools are used and how it will take the fear of missing out on important emails and you do not have the constant urge to work on emails as they come. We are certain this implementation will reduce stress and anxiety and improve productivity.
Idomail app provides all the features that any good email client does. It has incorporated many innovations from the beginning. Here, Idomail introduces two new concepts for email, “scopes” and “current Inbox”.
Idomail introduces a new concept called “scopes” for email. These directly co-relates the usage pattern mentioned earlier. Mostly, the scopes are named after a usage category. The scopes are: "To Do", "Keep", "Read Later", "Ignore” and "Done”. The scopes are implemented as simple buttons and filters.
To Do: When the user marks an email as “To Do” using the To-Do button, the system maintains an explicit to-do list right inside Inbox. The email is listed as an activity or task to be done later and are shown in “Current Inbox”.
Keep: This tool marks emails for record keeping or future references. Once marked, these emails do not show up in “Current Inbox”. In addition, they are protected from unintentional deletes.
Read Later: When you want to read an email later you can use this tool to mark those emails and they will become a part of a reading list and it will not show in the “Current Inbox”
Ignore: If you want to ignore emails, whether you read or not, just use the “Ignore” and they will not show in the current Inbox.
Done: Once you have acted upon an email or after you processed emails marked as “To Do”, use this tool to put them away without deleting. Emails are marked as “Done” and they will not show up in the “To-Do List” and “Current Inbox”.
In addition, Idomail introduced a new concept called “Current Inbox” combining scopes and usage pattern as well. When you are in “Current Inbox”, the Inbox shows relevant emails which could see in a single page. It is designed with mobile devices on mind as well. To keep it simple, “Current Inbox” is implemented as a smart filter.
The “Current Inbox” shows emails using the following rules:
· Rule-1: Show new emails.
· Rule-2: Recent Emails seen/unseen not acted upon. (Configurable)
· Rule-3: Recently Responded Emails. (Configurable)
· Rule-4: Emails flagged by the user.
· Rule-5: Emails marked as “To do”.
If you are drowning in your Inbox, you are not alone. But, by using Idomail app, we can efficiently manage our emails without hassles and be more productive. These features are available as part of the subscription at www.ecosuite.com.
Users have the flexibility to access the services using a standard browser as well as by downloading the app from the App Store (IOS).
Please sign up and explore our services at www.idomail.com.
Risks and challenges
Although Idomail app is already running using public cloud platform there may be some short term issues regarding scaling. We have plans to address it as we grow.
Our goal is to provide the best user experience and support. As we scale we need to grow the company at the proper pace and anticipate the growth.
Finally, we have a extensive road map for new features and support for android platform. We may need more funding for future endeavor.Learn about accountability on Kickstarter