Good question. The theater rental is the largest expense. This show has only been performed in my studio. The show has grown and is now too large for my studio and I feel it's time to get it out there and be seen by more people. Due to the complexities of the magic effects and the story we need an actual theater, not a black box. This is a very large show.
Lighting rental. There's no lights onstage. I have to bring in a 48 channel dimmer rack, the cabling, and the lights. It's about a 4 hour hang time, and then about a day to tech and write the cues. Even though I have done the show at my studio and have done the lights and cues already, we will be in a very different space, we will have to create the show almost from scratch. I have extensive knowledge of what the show needs and I have kept it as affordable as it can be. I got quotes for everything, but that was a month ago and prices do change. I also have some contacts for "favors" but sometimes those fall through so I am not counting on "favors" and can't afford to be stuck short.
The custom made costumes haven't been paid for and I can't use them in a show till they are finished and paid for.
I have some original music that has been written for the show that needs to be recorded. The composer needs 5 musicians.
There are some unfinished props and sets that need to be finished. I've funded this whole thing so far with my savings and I'm out of money. These props and sets are fundamental to telling the whole story.
We need a large truck to transport the show from my studio to the theater and back at the end of the week. There's the cost of gas, the driver, and insurance.
I also need event insurance. This is usually a 2 million dollar policy. This covers me, the cast, the crew, the venue, and the audience. It doesn't cost 2 million but it costs a bunch.
I need to pay the cast and crew very reasonable amounts for their time.
Printing tickets and fulfilling the various rewards.
Also I lose 5% to kickstarter and 3%-5% to the credit card companies. so I had to factor for that.
There's also a contingency for anything extra that was over looked in the budget.