The KC Game Fair will return to the Hilton KC Airport November 22-24. This will be our 5th Fair and the 3rd at the Hilton KC Airport. Last year was an amazing year, and we're hoping to continue the momentum of building a great event right here in Kansas City.
Every year so far, the KC Game Fair has been funded by a combination of the Role-Player's Guild of Kansas City (RPGKC) and myself. On average, the show costs about $5000 to rent the ballrooms and tables for the games. We have never made our money back doing it, and usually we end up putting down deposits and paying for space long before we can start taking registrations and paying down that debt.
This year we were unable to secure Thursday at the Hilton. We determined it was more important to stay at the location that has worked well over the past two years than to move somewhere else. Costs have also gone up, so our numbers are now as follows:
$280.00 deposit paid March 15, 2013.
$2324.45 is due October 4, 2013.
$2324.45 is due November 14, 2013
In speaking with the Guild, we could fully fund the Fair this year as usual, but it would be unlikely that we could afford to do so a sixth time in 2014. We certainly don't want to stop, so to keep from using the money we have left, we are going to attempt to raise funds to cover the cost of the Fair from the community.
This will take the form of a Kickstarter set to raise at least $2500. Full admission options to the Fair are based upon the Kickstarter level pledged. This effectively allows us to bring in some pre-registration revenue and let people contribute what they can to help us keep it going. We're not jumping on the Kickstarter bandwagon lightly. The goal is to find out if we can raise enough money to save what RPGKC and myself would spend on 2013 for next year, allowing us to continue year to year without having to scramble or cancel next year's event.
Risks and challenges
We will do the best we can to deliver on all pledge rewards and put on the best show possible. This is our 5th year of KC Game Fair and each year has been better than the last. If we fail to reach our goal on this project, the Game Fair will still take place in 2013, but we may not be able to continue into the future. By allowing people to vote with their pledges we can ensure that the show continues for years to come.Learn about accountability on Kickstarter
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