A better way.
TiM is a secure system that fills out your Startwork* for you. A software solution that has the potential to save thousands of reams of paper from being used by the entertainment industry and will save all of us TiMe.
*Startwork (Startwork Packet or Start Paperwork) | noun: A 15-30 page packet every crewmember fills out to join a new production. It contains forms from the payroll company, production company and the financier (normally a studio or network).
TiM allows you to create an Electronic Profile that only you can access or modify. Using a proprietary process, TiM converts scans or digital versions of startwork into a file that your Electronic Profile "talks" to, eliminating the need for physical startwork packets.
Let's start at the beginning...
SETTING UP THE PRODUCTION
A production is created within TiM by the UPM, Line Producer or Studio.
The production's startwork packet is uploaded, customized, and saved within TiM.
Production documents can also be uploaded into TiM, at any time, after the production has been created.
JOINING THE PRODUCTION
The production invites you (or your department head) to TiM via text or email. A department head can invite new crewmembers to their department the same way.
Log in and fill out your Electronic Profile, once. This information is stored in TiM for all future productions and only you can access or edit it using your password protected login.
Your digital startwork packet for this production is standing by and automatically populated using the information from your Electronic Profile.
Review, sign, and submit.
YOUR PRODUCTION HOMEPAGE
Once your I-9 is approved within TiM you can be granted access to the all of the production’s documents in one place.
Check it out!
BACK AT THE OFFICE
Your accurate and complete digital startwork packet lands in the Payroll Accountant’s "Startwork Inbox." From here it is sent for approval signatures and easily tracked within TiM's "Startwork Approval Pipeline."
Once approved, the Payroll Accountant sends a PDF to the studio and payroll company with one click.
No more sorting through piles of startwork or tracking down missing information!
Your fully executed deal memo and start paperwork are saved within TiM and accessible to you at any time, for all past and current productions.
IN SHORT: Enter your information once, forever. Period.
- Access any productions you’re working on, anywhere, on any device, at any time.
- Electronic Profile: your information will be securely stored in TiM and used to fill out your startwork packet for you. Choose what information is visible to the crew and modify your Electronic Profile at any time.
- My Contacts: access and manage the contact information of people you work with across productions all stored within TiM. No more searching through paperwork for a crewmember's Emergency Contact information.
- Production Homepage: your hub for all of the most recent production documents, announcements and information in ONE place:
- Call Sheet
- Schedules (One Liner, DOODs, etc)
- Other Production Docs (Script Revisions, Box Kit Rental Forms, etc)
- Daily Call Time, Crew Lunch, and Camera Wrap
- Digital Crew List and Department Specific Information
- Production and Payroll Company Information
Permission Based Access: all documents in TiM can be set up with custom permissions; you decide who sees what.
- Invite: invite new crewmembers to your Department or Production via email or text message. Save them as "core crew" or "dayplayer" and their contact information will be saved in TiM automatically.
- Startwork: Access your approved startwork packet (deal memos & rates) at any time for any past or current production.
- Digital Approval: Electronically sign and submit your startwork packet. No more missing information or missing signatures.
FOR THE PAYROLL ACCOUNTANT:
- Scan and upload paper startwork packets or digital forms into TiM and customize them for any production. Save templates to re-use for future productions.
- Assign accounting codes and rates to new crewmembers as they are invited to the production.
- Startwork Inbox: Completed startwork packets, with all required fields double-checked by TiM, can be easily reviewed and sent for higher up approval the moment they are submitted by the crewmember.
- Startwork Pipeline: Track startwork packets as they are approved within TiM.
- One-Click-Send: Send a PDF of completed deal memos and payroll forms to the studio or payroll company for every crewmember directly from TiM. No more sorting and scanning.
TiM is designed without the need for long-term storage of sensitive personal information (like social security numbers) and retains only info that is publicly accessible (like name, email, phone number, etc.). Documents will be stored in Amazon S3 using ServerSide ("at rest") encryption as well as an additional layer of encryption (using AES256 which is Government level security).
I-9 documents (passport #s, driver license #s, etc.), won't be stored in TiM, as many studios/networks/production companies require a designated crewmember (like an AD or Best Boy/Key) to fill in the document information as he/she approves the I-9, not ahead of time. TiM doesn't change the I-9 process, it just makes it easier, faster and less prone to errors.
How much is your TiMe worth?
By eliminating the tedious process of filling out start paperwork TiM saves at least 15 minutes of productivity for each crewmember on a production. TiM will cost a production significantly less than the time savings it generates per onboard (with respect to the average hourly rate of crewmembers).
TiM also empowers production staff, that are traditionally saddled with the time-consuming task of putting together hundreds of startwork packets, to focus on more important duties.
It saves a production thousands of pieces of paper, countless boxes of staples, several cartridges of printer toner, and a hefty amount of electricity.
Lastly, by virtually eliminating errors or omissions in startwork and facilitating a blazing fast approval process, Accounting, Production Managers and Producers will be able to spend a fraction of the time "processing" startwork.
Why the low price-point? We want using TiM to be a no-brainer (because it is!). An affordable price-point will help us roll TiM out to as many productions as possible. The more productions that use TiM, the better the onboarding process is for everyone. (Plus, we don't want to fill out startwork anymore either!)
High value. Low cost. Greater good.
"I wish I didn't have to fill out all this paperwork!"
"ugh hurry up with that app already... I think of you guys every time I fill out paperwork. The system is so broken!"
"Yes for no more paperwork!"
Of the hundreds of crewmembers we've surveyed, 95.5% say they are unhappy with the current startwork process.
Here's a glimpse of this process...
Somewhere, right now, there is a heavy duty printer that's been running for hours. An office PA or Payroll Accountant is monotonously separating these mountains of printed paperwork and stapling 20-or-so-page packets one by one, for every single crewmember (200 packets? 500? 1000? Depends on the gig). These startwork packets are then schlepped by the hundreds to set; lugged to each truck and passed off to each department in heaps so no one finds themselves short at the end of a long, grueling work day.
Day 1 on set of a new production: We’re already low on startwork… call the office… more printing, more stapling, another set run, lugging more stacks around and then tracking down that guy who’s only with the production this one day.
End of day 1: Lug these hundreds of crumpled, coffee stained, torn, often incomplete startwork packets back to the office. The Payroll Accountant then reviews and sorts them one by one. A missing signature... send it back to set. Imagine doing this 1000 times.
Day 2: Same thing.
Thank you to our Payroll Accountants for getting us paid all these years. We appreciate everything you do.
Every startwork packet asks for the same information (multiple times per packet): name, address, email, phone number, etc, yet no two are the same. Why are we wasting all of this time and paper on every production? We've spent the past ten months investigating this and the reasoning we've most commonly heard is, "because this is how it’s always been done.”
We firmly believe....
TiM isn't just software, it's a movement, and startwork is just the beginning. This is a chance to change an established process for the better—to create a solution that benefits each of us, all of us, and therefore the production and the system as a whole.
We have a working prototype (thanks to our amazing CTO and developer, Carmine Guida), but it will take several resources to make TiM the seamless, streamlined solution we envision.
Together we can make TiM a reality.
These kickstarter funds will be used for:
- Software developers to build out TiM’s database.
- Purchasing developer licenses for PDF importing and conversion.
- Purchasing licenses for clerical software like Quickbooks.
- Legal advisement.
- Trademarking, copyrights and business registrations, etc.
- Amazon Web Services to ensure TiM is fast, reliable, scalable, and secure when supporting any number of users at a time.
- Email and SMS services for instant notifications.
- Website and software development.
LEARNING, BUILDING, WORKING, and CELEBRATING TOGETHER!
Join the movement!
Please know, when it comes to beta testing, receiving exclusive updates, and becoming a TiM Architect to help shape the features and future of TiM, your level of involvement is up to you. We appreciate your contribution and input so much, no matter how frequent or sparse!
** If any out-of-towners choose our Launch Party and/or Event Rewards we'd be happy to host a Skype chat instead! Maybe you'll even talk us into sending you some TiM swag (That said, try to make it! Road Trip! It will be a blast and so many good people! We hope to see you there, but if not, next time you come to New York, let's go out!).
Thank you so very much for the contributions.
Let's do this!!
TiM Water bottle!
Add $25 to any contribution and get a slick TiM Kickstarter branded metal water bottle to show the world you’re fed up with startwork and believe in a greener, less wasteful set!
Add $50 to any contribution and get a stylish one-of-a-kind knit pom TiM beanie. Be smart: keep your head warm and support the movement.
(You will receive the rewards from your selected contribution level plus the TiM water bottle or TiM beanie when you add $25 or $50, respectively, to the designated minimum amount of any reward level).
Plus, we'll save so many trees along the way.
Many of you know us, Mike and Veronica, but incase you don’t, Mike is an NYU Film & Television alum, DGA Assistant Director Training Program graduate, and Veronica is a Notre Dame, UCLA Grad alum, who studied science and philosophy and came into film by a more indirect route. Between the both of us we’ve worked in film for about a decade and our distinct paths allow us to see film from the inside looking out and the outside looking in.
Our partner, Carmine Guida, is the “unicorn” developer that anyone starting a tech company dreams of and hopes for. A vet in start-up tech land, an experienced businessman, and a skilled musician--he is the perfect compliment to two ADs who have personally struggled with the inefficiencies prevalent in the film production industry. His business savvy and communication skills are unparalleled, which is important when building something that, above all else, is meant to address the needs of the people it serves. We are very lucky to have him onboard.
Risks and challenges
A UNIQUE INDUSTRY
No two productions are alike and for any single production, the work force, locations, and obstacles change on a daily basis. Incorporating something new is a calculated leap of faith on the part of the production and crew. We’ve been on set with you, which is why we believe we’re equipped to provide an effective solution that understands the subtleties and demands of the industry.
IT IS NOT A TECH-INCLINED COMMUNITY
We sent an electronic survey to thousands of our co-workers and over half of the participants completed the survey on a smartphone or mobile device. For the first time in history, the prevalence of Internet connected devices has made it possible to bring a truly mobile, technological solution to the filmed entertainment industry. Since we are creating tech to move an entire industry away from the paper processes that are so ingrained in its identity, the primary goal is to make sure TiM actually is easier than current practices; not just technology for technology’s sake. We will accomplish this through extensive user testing and an ongoing dialogue with our fellow crewmembers.
Where a market exists, so does competition. So, we are focusing on a single pain point: startwork. Our goal is to do one thing exceptionally well at a competitive price, not a bunch of things moderately well at a mediocre price.
- OUR PLEDGE -
Anything worth doing is hard work and often times high risk; we will continue to do everything in our power to mitigate risk, to pursue this humbly and learn at every turn, and to work through any challenges that arise, persistently and veraciously. We don’t take your contribution lightly; every decision we make is the difference between a viable solution or nothing at all. We want TiM to become a reality, for all of us, and to successfully improve current processes.
Join us in this pursuit and we can create something better, together.Learn about accountability on Kickstarter
- (30 days)